The college utilizes the CalCard credit card program for small-dollar purchases. Staff may apply for a credit card, subject to supervisory approval. Applications are processed by US Bank, and a credit card is mailed to the staff member.
*VP Approval is currently needed to request new Cal-Cards.
Spend limits are determined by an analysis of the department’s expenditures.
When procuring goods or services charged to a 5000 or 6000 object code, staff are also required to input a requisition in the Escape system and include the vendor’s W9.
All employees are required to submit a monthly procurement card purchase report to Accounts Payable, which must include receipts and approval from their supervisor. You may do so online using Chrome River.
https://app.ca1.chromeriver.com/login
5.8.8P Procurement Card Procedure
Items that will not be purchased regardless of my Procurement Card Merchant Activity Code:
- Computer Equipment (PC’s, laptops, printers, etc.)
- Computer software
- Communications Equipment (radios, telephones or fax equipment)
- Cellular telephones, accessories, or services
- Building Maintenance Items
- Office Furniture
- Space Heaters
- Portable Fans
- Gasoline & Diesel Fuel (only in an emergency)
- Television, Monitors, and VCRs
- Capital Equipment
- Meals & Entertainment see Board Policy 5.8.7
- Travel, Car Rentals, and Lodging - Cal Card may be used if a Travel Request has been approved to allow for the use of the Cal Card for reservations and expenses
- Payments related to an existing contract or Purchase Order
- Copying or printing services
- Individual memberships to wholesale clubs such as Costco
Contact Purchasing for questions pertaining to the above items, if the selected vendor does not accept purchase orders