Credit Card Purchasing Program (CAL-CARD)

The college utilizes the CalCard credit card program for small-dollar purchases.  Staff may apply for a credit card, subject to supervisory approval.  Applications are processed by US Bank, and a credit card is mailed to the staff member.

*VP Approval is currently needed to request new Cal-Cards.

Spend limits are determined by an analysis of the department’s expenditures.

When procuring goods or services charged to a 5000 or 6000 object code, staff are also required to input a requisition in the Escape system and include the vendor’s W9.

All employees are required to submit a monthly procurement card purchase report to Accounts Payable, which must include receipts and approval from their supervisor. You may do so online using Chrome River.

https://app.ca1.chromeriver.com/login

5.8.8P Procurement Card Procedure

Items that will not be purchased regardless of my Procurement Card Merchant Activity Code:

  • Computer Equipment (PC’s, laptops, printers, etc.)
  • Computer software
  • Communications Equipment (radios, telephones or fax equipment)
  • Cellular telephones, accessories, or services
  • Building Maintenance Items
  • Office Furniture
  • Space Heaters
  • Portable Fans
  • Gasoline & Diesel Fuel (only in an emergency)
  • Television, Monitors, and VCRs
  • Capital Equipment
  • Meals & Entertainment see Board Policy 5.8.7
  • Travel, Car Rentals, and Lodging - Cal Card may be used if a Travel Request has been approved to allow for the use of the Cal Card for reservations and expenses
  • Payments related to an existing contract or Purchase Order
  • Copying or printing services  
  • Individual memberships to wholesale clubs such as Costco

Contact Purchasing for questions pertaining to the above items, if the selected vendor does not accept purchase orders